Avoca Careers Privacy Notice

Amendment date: 28/10/21

This notice (Notice) sets out how Avoca (Avoca or we or our) collect, use, store, and share personal data that we collect through our Avoca Recruitment Mailbox. For the purposes of this Notice, Avoca refers collectively to (a) the Avoca group company that employs or engages you; (b) Aramark Services, Inc., and (c) Aramark. These companies are controllers of your personal data for purposes of data protection law. 

1.1 Avoca will collect the information you provide us in connection with your application or candidacy, which can include some or all of the following personal data:
(a) Contact information, such as name, home address, telephone number, personal email address
and other contact information;
(b) Work authorization status, such as visa status and work permit information;
(c) Biographical information, such as previous job history and education details;
(d) Professional and other work-related qualifications, such as licenses, certifications and
professional memberships;
(e) Information relating to references, such as referees’ names and contact details; and
(f) Any other information you provide to us, such as current salary, desired salary, employment
preferences and willingness to relocate.

1.2 We ask that you avoid submitting the following categories of personal data (Sensitive Personal Data),
unless such information is legally required and/or Avoca requests you to submit such information: racial
or ethnic origin; political opinions; religious or philosophical beliefs; trade union membership; genetic or
biometric data; health data; and data related to your sex life or sexual orientation.

1.3 Any information you provide to us must be true, complete, and not misleading. Submitting inaccurate, incomplete or misleading information may lead to a rejection of your application or candidacy during the recruitment process or disciplinary action including immediate termination of your employment. In addition, it is your responsibility to ensure that the information you submit does not violate any third party’s rights.

1.4 If you provide us with the personal information of a referee or any other individual as part of your application or candidacy, it is your responsibility to obtain consent from that individual prior to providing the information to us. 

We may obtain personal data about you from third parties such as your previous employers and referees, recruiters, background check providers, credit reference and anti-fraud agencies and providers of screening lists and public registers.

3.1 The personal data that you submit on the Careers Site will be used for Avoca’s personnel recruitment, management and planning purpose, as permitted by local law, including:

(a) Processing your application;
(b) Assessing your suitability, capabilities and qualifications for a job with us; (c) Conducting reference checks;
(d) Communicating with you regarding your application or candidacy;
(e) Conducting background checks, if we offer you a job, such as credit checks, anti-fraud checks, checks to prevent fraud and money laundering, and drug tests - each only as permitted under applicable laws and if appropriate for the job you are applying for; and
(f) information relating to your racial or ethnic origin and your religious beliefs for the purposes of conducting equal opportunity monitoring.

3.2 We process your personal data for each purpose described in Section 3.1 above (other than Sensitive Personal Data addressed in in Section 4 below) on the basis that such processing is necessary for Avoca’s legitimate business interests in recruiting suitably qualified and skilled employees. If you disagree, you may object to the use of your personal data as set out in Section 8 below. 3.3 If we hire you, we process your personal data on the basis that such processing is necessary to take steps necessary to enter an employment agreement with you. In addition, the personal data we collect in connection with your application or candidacy may be incorporated into our HR system and may be used to manage the new-hire process and such information may become part of your employee file. 

4.1 Although we ask that you not provide us with any Sensitive Personal Data unless we specifically request it, we may collect, use and share your Sensitive Personal Data relating to your race or ethnic origin, physical or mental health or condition, trade union membership, commission or alleged commission of criminal offences and any related legal actions only for the following purposes:

(a) information relating to criminal convictions and offences for the purposes of assessing your suitability for your role;

(b) information relating to your racial or ethnic origin for the purposes of conducting equal opportunity monitoring; or

(c) information relating to any disabilities that you may have for the purposes of assessing or making reasonable adjustments and accommodations to the recruitment process. 4.2 Where we use Sensitive Personal Data, generally we do so to perform our legal duties and exercise our rights as a prospective employer, or because it is necessary to establish, defend or prosecute legal claims. On occasion, we may do so on the basis that we are protecting the vital interest of a member of our staff or a third party, or where the purpose is in the substantial public interest.

In connection with the purposes listed above in sections 3 and 4 and consistent with this Notice, we will share your personal data as follows:

5.1 the Avoca group company that employs or engages you may share your personal data with Aramark Services, Inc. and Aramark where required for Aramark’s internal administrative purposes. Aramark Services, Inc. and Aramark may grant other group entities access to such data where required for the purposes consistent with this Notice; and

5.2 we may share your personal data with third parties who assist us with internal HR administrative activities, such as background check providers, recruiters and head-hunters, and service providers who provide services such as hosting and operating the Careers Site

6.1 We may transfer your personal information to countries other than the country in which the data was originally collected, be that in the UK or Ireland, for the purposes described in this Notice. Your personal data may be transferred among Avoca and Aramark’s group companies or to third parties based in countries outside the UK or Ireland for the purposes consistent with this Notice. Where we transfer personal data to a country that has not been approved as providing equivalent protections to the UK or Ireland’s data protection laws, we will comply with our legal obligations to transfer it subject to the safeguards that allow lawful transfer of personal data to a third country in accordance with applicable data protection law in the country of collection.

6.2 Please contact us at the contact details in Section 9 below for details about the safeguards we apply in relation to the transfer of your personal data.

6.1 We may transfer your personal information to countries other than the country in which the data was originally collected, be that in the UK or Ireland, for the purposes described in this Notice. Your personal data may be transferred among Avoca and Aramark’s group companies or to third parties based in countries outside the UK or Ireland for the purposes consistent with this Notice. Where we transfer personal data to a country that has not been approved as providing equivalent protections to the UK or Ireland’s data protection laws, we will comply with our legal obligations to transfer it subject to the safeguards that allow lawful transfer of personal data to a third country in accordance with applicable data protection law in the country of collection.

6.2 Please contact us at the contact details in Section 9 below for details about the safeguards we apply in relation to the transfer of your personal data.

8.1 It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during the application process. Subject to certain conditions and limitations, you have the legal right to request access to (and a copy of), correct, and erase the personal data that we hold about you, or object to or restrict the processing of your personal data under certain circumstances. For certain data, you also have the right to request that we transfer your personal data to another party. Where processing is based on consent, you have the right to withdraw your consent so that we stop that particular processing. You can submit these requests by using our contact details in Section 9 below. If you are not satisfied with our use of your personal data or our response to any exercise of these rights you have the right to complain to the data protection regulator in the country where the Avoca group entity with which you deal is established. More information on your rights as a data subject is available in our Data Subject Request Handling policy.

8.2 We may request specific information from you to help us confirm your identity and process your
request. Applicable law may require or permit us to decline your request. If we decline your
request, we will inform you of the reasons why, subject to any legal or regulatory restrictions. 

If you have any queries or concerns regarding personal data, or if you wish to exercise any of
your rights set out in Section 8 above, please email recruitment-avoca@avoca.com.

If you have any queries or concerns regarding personal data, or if you wish to exercise any of
your rights set out in Section 8 above, please email recruitment-avoca@avoca.com.